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SCAF-18

Standing Committee on Administration and Finance
Location:
Hobart, Australia
Meeting Start Date/Time:
Meeting End Date/Time:
Submissions Due
Saturday, 22 September 2018 - 00:00 Australia/Hobart (Background Paper)
Friday, 7 September 2018 - 00:00 Australia/Hobart (Working Paper)

Schedule for the Thirty-seventh Meetings of the Commission and the Scientific Committee

Participants are not required to register for the SCIC and/or SCAF meetings. However, please register for the Commission meeting as usual.

Meeting Report:
e-cc-xxxvii-a7.pdf (413.17 KB)

Agenda

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1     Opening of meeting

The Chair of SCAF will welcome delegates from CCAMLR Members and Observers.

2     Organisation of meeting
2.1     Agenda

This agenda was adopted by the Commission under Item 2 of its agenda.

3     Annual Financial Statements
3.1     Examination of Audited Financial Statements for 2017

Consistent with Financial Regulation 11.1, a full audit of the 2017 Financial Statements was completed in early 2018. The Financial Statements, together with the associated Audit Report, will be reviewed by SCAF and presented for acceptance by the Commission. In this regard, note should also be taken of COMM CIRC 18/40.

3.2     Appointment of auditor

SCAF will recommend an auditor for the 2019 and 2020 financial statements.

4     Report of the Secretariat
4.1     Executive Secretary’s Report

The Executive Secretary will present his annual report. The report will summarise the implementation of activities and tasks described in the 2015–2018 Strategic Plan undertaken during the 2017/18 intersessional period (CCAMLR-XXXVI, Annex 7, paragraph 4).

The report will include proposals for a strategic plan for 2019–2022 and matters relating to the Staffing and Salary Strategy for the Secretariat.

4.2     Consideration of the Financial Regulations

SCAF will consider a proposal for updating the Financial Regulations.

5     Report of the CCAMLR Intersessional Correspondence Group on Sustainable Financing

The Secretariat, as convener of an open-ended informal correspondence group established by the Commission (CCAMLR-XXXI, Annex 7, paragraph 13), will present a progress report on intersessional consultations that concerned further work to evaluate possible income-generating and cost-saving options (CCAMLR-XXXIII, Annex 7, paragraphs 14 and 15).

6     Consideration of the Second Performance Review

SCAF will consider progress with items in the Second Performance Review relevant to the agenda of SCAF.

7     Review of 2018 Budget, 2019 Draft Budget and 2020 Forecast Budget
7.1     Review of 2018 Budget

The status of the 2018 budget will be presented for review.

7.2     Draft Budget for 2019

A draft budget for 2019 will be presented. This will be used to prepare a recommended budget for 2019. The advice to the Commission will reflect SCAF’s discussions on financial and administrative issues as well as advice from the Scientific Committee and SCIC Chairs. This item will be finalised late in the second week of the Commission’s meeting.

As part of its budgetary considerations, SCAF will review any income and expenditure proposals for any of the Special and other Funds.

7.3     Forecast Budget for 2020

The Committee will present a forecast budget for 2020 to the Commission for information purposes only.

8     Other business

SCAF will consider the election of a Vice-Chair of SCAF, and any other business.

9     Report adoption

SCAF will adopt a report that will be provided to the Commission.

10     Close of the meeting