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    SCAF-2020

    Standing Committee on Administration and Finance
    Location:
    e-group discussion
    Meeting Start Date/Time:
    Meeting End Date/Time:
    Submissions Due
    Friday, 11 September 2020 - 00:00 Australia/Hobart (Working Paper)
    Saturday, 26 September 2020 - 00:00 Australia/Hobart (Background Paper)

    SCAF will have e-group discussions between 12 and 22 October. There will be no virtual meetings of this group. The Chair of SCAF will report to the Commission on the progress of e-group discussions.

    All registered delegates for CCAMLR-39 or SCAF will be able to join the SCAF e-group.

    Meeting Report:
    CL-26-0020-E-1_0.pdf (179.06 KB)

    Documents

    Document Number Title Agenda Item(s)
    More Info SCAF-2020 - Meeting Report
    		 13
    CCAMLR-39/01 Rev. 1
    More Info     		Report on the General Capacity Building Fund (GCBF)
    CCAMLR Secretariat
    		 5
    CCAMLR-39/03 Rev. 1
    More Info     		Examination of the audited financial statements for 2019
    Executive Secretary
    		 3
    CCAMLR-39/04 Rev. 1
    More Info     		Review of the 2020 Budget, Draft 2021 Budget and Forecast Budget for 2022
    Executive Secretary
    		 6
    CCAMLR-39/05
    More Info     		Executive Secretary’s Report, 2020, including Second Year Implementation Report for the Secretariat’s Strategic Plan (2019–2022)
    Executive Secretary
    		 4.1
    CCAMLR-39/BG/03
    More Info     		Dormant Special Funds
    CCAMLR Secretariat
    		 6
    CCAMLR-39/BG/04
    More Info     		Working Capital Fund (WCF) Report
    CCAMLR Secretariat
    		 6
    SCAF-2020-Meeting-Report
    More Info     		SCAF-2020-Meeting-Report
    J,Smith
    		 12

    Provisional Agenda

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    1     Opening of meeting

    The Chair of SCAF will welcome delegates from CCAMLR Members and Observers.

    2     Organisation of meeting
    2.1     Agenda

    This agenda was adopted by the Commission under Item 2 of its agenda.

    3     Annual Financial Statements
    3.1     Examination of Audited Financial Statements for 2019

    Consistent with Financial Regulation 11.1, a full audit of the 2019 Financial Statements was completed in early 2020. The Financial Statements, together with the associated Audit Report, will be reviewed by SCAF and presented for acceptance by the Commission.

    3.2     SCAF will consider and appoint the auditors for the years 2021 and 2022
    4     Report of the Secretariat
    4.1     Executive Secretary’s Report

    The Executive Secretary will present his annual report. The report will summarise the implementation of activities and tasks described in the 2019–2022 Strategic Plan undertaken during the 2019/20 intersessional period and planned for 2020/21.

    The report will include a review of the Job Classification System used by the Secretariat.

    CCAMLR-39/05 Executive Secretary’s Report, 2020, including Second Year Implementation Report for the Secretariat’s Strategic Plan (2019–2022)
    Executive Secretary
    5     Capacity Building

    SCAF will consider any reports from the General Capacity Building Fund (GCBF) Panel, the Secretariat’s reports on the activities of the GCBF, the redrafted terms of reference for the General Science Capacity Fund and administrative and financial proposals arising from any of this work.

    CCAMLR-39/01 Rev. 1 Report on the General Capacity Building Fund (GCBF)
    CCAMLR Secretariat
    6     Review of 2020 Budget, 2021 Draft Budget and 2022 Forecast Budget
    6.1     Review of 2020 Budget

    The status of the 2020 budget will be presented for review.

    6.2     Draft Budget for 2021

    A draft budget for 2021 will be presented. This will be used to prepare a recommended budget for 2021. The advice to the Commission will reflect SCAF’s discussions on financial and administrative issues as well as advice from the Scientific Committee and SCIC Chairs. This item will be finalised late in the second week of the Commission’s meeting.

    As part of its budgetary considerations, SCAF will review any income and expenditure proposals for any of the Special and other Funds.

    6.3     Forecast Budget for 2022

    The Committee will present a forecast budget for 2022 to the Commission for information purposes only.

    7     Report adoption

    SCAF will adopt a report that will be provided to the Commission.

    8     Close of the meeting.
    12     Meeting Conclusion and Meeting Report
    13     SCAF-2020 - Meeting Report