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    SCAF-2021

    Standing Committee on Administration and Finance
    Location:
    Online
    Meeting Start Date/Time:
    Meeting End Date/Time:
    Submissions Due
    Friday, 3 September 2021 - 00:00 Australia/Hobart (Working Paper)
    Saturday, 18 September 2021 - 00:00 Australia/Hobart (Background Paper)

    The annual meeting of CCAMLR-40 will be conducted virtually in Interprefy.

    Schedule for CCAMLR-40, SCAF-2021 and SCIC-2021

    Meeting Report:
    e-scaf-2021-rep.pdf (313.48 KB)

    Documents

    Document Number Title Agenda Item(s)
    CCAMLR-40/01 Rev. 1
    More Info     		Activities of the General Capacity Building Fund (GCBF)
    GCBF Panel
    		 5
    CCAMLR-40/02
    More Info     		General Science Capacity Fund – Terms of Reference
    CCAMLR Secretariat
    		 5
    CCAMLR-40/03 Rev. 1
    More Info     		Examination of the audited financial statements for 2020
    Executive Secretary
    		 3
    CCAMLR-40/04 Rev. 1
    More Info     		Review of the 2021 Budget, Draft 2022 Budget and Forecast Budget for 2023
    Executive Secretary
    		 6
    CCAMLR-40/05
    More Info     		Executive Secretary’s Report, 2021, including Third Year Implementation Report for the Secretariat’s Strategic Plan (2019–2022)
    Executive Secretary
    		 4.1
    CCAMLR-40/08
    More Info     		Gender-inclusive language
    CCAMLR Secretariat
    		 4
    CCAMLR-40/09
    More Info     		Options for publishing and printing meeting reports
    CCAMLR Secretariat
    		 4
    CCAMLR-40/10
    More Info     		Current rules of access to CCAMLR meeting documents
    CCAMLR Secretariat
    		 4
    CCAMLR-40/11
    More Info     		Enabling Observers to circulate correspondence to the Commission and the Scientific Committee
    CCAMLR Secretariat
    		 4
    CCAMLR-40/13
    More Info     		Website update
    CCAMLR Secretariat
    		 4
    CCAMLR-40/14
    More Info     		CDS Fund expenditure proposal
    CCAMLR Secretariat
    		 5
    CCAMLR-40/15
    More Info     		Compliance activity funding
    CCAMLR Secretariat
    		 5

    Preliminary Agenda

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    1     Opening of the meeting

    The Chair of SCAF will welcome delegates from CCAMLR Members and Observers.

    2     Organisation of the meeting
    2.1     Agenda

    This agenda was adopted by the Commission under Item 2 of its agenda.

    3     Annual Financial Statements
    3.1     Examination of Audited Financial Statements for 2020

    Consistent with Financial Regulation 11.1, a full audit of the 2020 Financial Statements was completed in early 2021. The Financial Statements, together with the associated Audit Report, will be reviewed by SCAF and presented for acceptance by the Commission.

    4     Report of the Secretariat
    4.1     Executive Secretary’s Report

    The Executive Secretary will present his annual report. The report will summarise the implementation of activities and tasks described in the 2019–2022 Strategic Plan undertaken during the 2020/21 intersessional period and planned for 2021/22.

    The report will also include a review and recommendation regarding the police and medical checks contained in the Staff Regulations.

    CCAMLR-40/05 Executive Secretary’s Report, 2021, including Third Year Implementation Report for the Secretariat’s Strategic Plan (2019–2022)
    Executive Secretary
    4.2     Report of the Secretariat

    The following reports will be presented as part of the report of the Secretariat:

    • Sustainability at the Secretariat
    • Update on the Macquarie Point development and possible implications for the current headquarters site
    • A report will be presented on electronic document management at the Secretariat
    • A report on the implementation of the new enterprise management software solution, SapphireOne, will be presented.
    5     Capacity Building

    SCAF will consider any reports from the General Capacity Building Fund (GCBF) Panel, the Secretariat’s reports on the activities of the GCBF, and administrative and financial proposals arising from any of this work.

    SCAF will also consider the revised terms of reference for the General Science Capacity Fund (GSCF).

    CCAMLR-40/01 Rev. 1 Activities of the General Capacity Building Fund (GCBF)
    GCBF Panel
    CCAMLR-40/02 General Science Capacity Fund – Terms of Reference
    CCAMLR Secretariat
    CCAMLR-40/14 CDS Fund expenditure proposal
    CCAMLR Secretariat
    CCAMLR-40/15 Compliance activity funding
    CCAMLR Secretariat
    6     Review of 2021 Budget, 2022 Draft Budget and 2023 Forecast Budget
    6.1     Review of 2021 Budget

    The status of the 2021 budget will be presented for review.

    The status of Dormant Funds will be presented for review.

    A report on the Working Capital Fund will be presented for review.

    6.2     Draft Budget for 2022

    A Draft Budget for 2022 will be presented. This will be used to prepare a recommended budget for 2022. The advice to the Commission will reflect SCAF’s discussions on financial and administrative issues as well as advice from the Scientific Committee and SCIC Chairs. This item will be finalised late in the second week of the Commission’s meeting.

    As part of its budgetary considerations, SCAF will review any income and expenditure proposals for any of the Special and other Funds.

    6.3     Forecast Budget for 2023

    The Committee will present a Forecast Budget for 2023 to the Commission for information purposes only.

    7     Report adoption

    SCAF will adopt a report that will be provided to the Commission.

    8     Close of the meeting.