Skip to main content

    SCAF-2023

    Full Name
    Standing Committee on Administration and Finance
    Location:
    Hobart, Australia
    Meeting Start Date/Time:
    Meeting End Date/Time:
    Submissions Due
    Wednesday, 1 May 2024 - 09:00 Australia/Hobart (Working Paper)
    Tuesday, 21 May 2024 - 09:00 Australia/Hobart (Background Paper)

    Please note, SCAF-2023 will not be streamed on the Zoom platform.

     

    Detailed information is available in our support forum, which includes the process for submitting papers and revisions.

    Meeting Report:

      Documents

      Document Number Title Agenda Item(s)
      CCAMLR-42/03 Rev. 1
      More Info
      Examination of the audited financial statements for 2021 and 2022
      Executive Secretary
      3
      CCAMLR-42/04
      More Info
      Review of the 2023 Budget, Draft 2024 Budget and Forecast Budget for 2025
      Executive Secretary
      6
      CCAMLR-42/05
      More Info
      Executive Secretary’s Report 2023, including the First Year Implementation Report for the Secretariat’s Strategic Plan (2023-26)
      Executive Secretary
      4.1
      CCAMLR-42/06 Rev. 1
      More Info
      Performance Review 2 – summary of outcomes
      CCAMLR Secretariat
      7
      CCAMLR-42/10
      More Info
      Activities of the General Capacity Building Fund (GCBF) – 2023
      GCBF Panel
      5
      CCAMLR-42/23
      More Info
      Recommendations to alleviate the General Fund deficit and ensure broad inclusion of relevant scientific and policy officials
      Delegation of the United Kingdom
      6
      CCAMLR-42/24 Rev. 2
      More Info
      A draft Code of Conduct for CCAMLR Events
      Delegations of Australia, the Republic of Korea, France and the United States
      7
      CCAMLR-42/BG/04
      More Info
      Description of the Budget
      CCAMLR Secretariat
      6
      CCAMLR-42/BG/07
      More Info
      Update on Data System Improvements
      CCAMLR Secretariat
      7
      CCAMLR-42/BG/11
      More Info
      Website Update
      CCAMLR Secretariat
      7
      CCAMLR-42/BG/20
      More Info
      Activities of the Intersessional Correspondence Group on Sustainable Finance in 2023
      CCAMLR Secretariat
      6
      SC-CAMLR-42/BG/04
      More Info
      Cap-DLISA: A pilot approach to capacity building to support the development of integrated stock assessments for CCAMLR data limited toothfish research fisheries
      Somhlaba, S., T. Okuda and R. Sarralde
      5
      SC-CAMLR-42/BG/25
      More Info
      SC-CAMLR Special Fund annual reporting
      CCAMLR Secretariat
      5

      Preliminary Agenda

      Expand All Annotations | Expand All Documents | Collapse All

      1     Opening of the meeting

      The Chair of the Standing Committee on Administration and Finance (SCAF) will welcome delegates from CCAMLR Members.

      2     Organisation of the meeting
      2.1     Agenda

      This agenda was adopted by the Commission under Item 2 of its agenda.

      3     Annual Financial Statements
      3.1     Examination of Audited Financial Statements for 2021 and 2022

      Consistent with Financial Regulation 11.1, a full audit of the 2021 and 2022 Financial Statements was completed in 2023. The Financial Statements, together with the associated Audit Report, will be reviewed by SCAF and presented for acceptance by the Commission.

      4     Report of the Secretariat
      4.1     Executive Secretary’s Report
      5     Capacity Building

      SCAF will consider reports from the General Capacity Building Fund (GCBF) Panel, the Secretariat’s reports on the activities of the GCBF, and any administrative and financial proposals arising from any of this work. SCAF will also review the activity of the General Science Capacity Fund.

      6.1     Review of 2023 Budget

      The status of the 2023 budget will be presented for review.

      6.2     Draft Budget for 2024

      A draft budget for 2024 will be presented covering the General Fund, Equity Funds and Special Funds. This will be used to prepare a recommended budget for 2024. The advice to the Commission will reflect SCAF’s discussions on financial and administrative issues, including its consideration of issues discussed by the Intersessional Correspondence Group on Sustainable Financing, and advice from the Scientific Committee and SCIC Chairs.

      6.3     Forecast Budget for 2025

      The Committee will present a forecast budget for 2025 to the Commission for information purposes only.

      7     Administrative issues

      SCAF will discuss other administrative issues arising from intersessional work, including the Second Performance Review and CCAMLR meeting arrangements.

      CCAMLR-42/06 Rev. 1 Performance Review 2 – summary of outcomes
      CCAMLR Secretariat
      CCAMLR-42/24 Rev. 2 A draft Code of Conduct for CCAMLR Events
      Delegations of Australia, the Republic of Korea, France and the United States
      CCAMLR-42/BG/07 Update on Data System Improvements
      CCAMLR Secretariat
      CCAMLR-42/BG/11 Website Update
      CCAMLR Secretariat
      8     Other business
      9     Report adoption

      SCAF will adopt a report that will be provided to the Commission.

      10     Close of the meeting.

      Preliminary Schedule (last updated: 27 September 2023)

      Week 1 (Sunday 15 October to Friday 20 October 2023)

      Conference Room

        Sunday

      15 October
      Monday

      16 October
      Tuesday

      17 October
      Wednesday

      18 October
      Thursday

      19 October
      Friday

      20 October
      0900-0945   Commission Opening Scientific Committee Scientific Committee Scientific Committee Scientific Committee
      1000–1045   Heads of Delegation         
      1045-1100 Break
      1100–1230   Commission Scientific Committee Scientific Committee Scientific Committee Scientific Committee
      1230–1400 Lunch
      1330-1400     Heads of Delegation Heads of Delegation    
      1400–1530   Scientific Committee Scientific Committee Scientific Committee Scientific Committee Scientific Committee
      1530–1600 Break
      1600–1730   Scientific Committee Scientific Committee Scientific Committee Scientific Committee Scientific Committee
      Agenda topics – Scientific Committee   1     Opening of the meeting

      2.1     Harvested species: Krill resources
      2.2 Harvested species – fish

      3. Non-target catch and ecosystem impacts

      4. Spatial management
      4     Spatial management of impacts on the Antarctic ecosystem

      6     Illegal, unreported and unregulated (IUU) fishing in the Convention Area

      9     Scientific Committee activities

      10     Secretariat supported activities

      11     Budget for 2023/24

      12     Advice to SCIC and SCAF

      8     Cooperation with other organisations

      5     Climate change
      7     CCAMLR Scheme of International Scientific Observation

      13     Election of Scientific Committee Chair

      14     Other business
      15     Adoption of report of the Forty-second Meeting

      16     Close of meeting
      Agenda topics – Commission   1. Opening

      2. Organisation
             

       

      Wombat Room (SCIC: Mon - Fri) 

        Sunday

      15 October
      Monday

      16 October
      Tuesday

      17 October
      Wednesday

      18 October
      Thursday

      19 October
      Friday

      20 October
      0900–1030    

      HOD meeting 0900 - 1000

      SCIC resumes after HOD

      (3.8) Proposals for new and revised compliance related CMs

      SCIC Related CM Drafting

      0930:  SCIC Related CM Drafting SCIC Report Adoption
      1030–1100 Break
      1100–1230

       

       

       

       

       

       

       

       

       

      (3.2) Vessel inspection

      (3.3) VMS

      (5) Illegal, unreported and unregulated (IUU) fishing

       

      Open - 

      CDS Review Fund Panel meet

       

       

       

       

       

       

      Open

       

       

       

       

       

       

       

      SCIC Report Adoption
      1230–1400 Lunch
      1400–1530  

      (1) Opening of the meeting

      (2) Organisation of Meeting

      (3) Review of Compliance and implementation-related measures and systems

      (3.1) CDS (incl. CDS Fund review panel)

      (3.8) Proposals for new and revised compliance related CMs

       

       

       

       

      (5) Illegal, unreported and unregulated (IUU) fishing

      (4) CCAMLR Compliance Evaluation Procedure (CCEP)

       

       

       

       

       

       

       

       

       

       

       

       

       

       

       

      (3.8) Report out/action needed from SCIC CM Drafting Group

      (3.1) Report from CDS Review Panel

      (7) Advice from the Scientific Committee

      (3) Review of Compliance and implementation-related measures and systems (any remaining items)

      (3.4) Promotion of Compliance in CCAMLR

      (3.5) Transhipment

       

      (3.8) Report out/action needed from SCIC CM Drafting Group and discussion of remaining proposals under agenda item 3.8

       

      (various) Any unresolved agenda items

       

       

       

       

       

       

       

       

       

       

      SCIC Report Adoption
      1530–1600 Break
      1600–1730 1700 Commission Heads of Delegation followed by (1730) Scientific Committee Representatives

      (3.8) Proposals for new and revised compliance related CMs (continued)

       

      (4) CCAMLR Compliance Evaluation Procedure (CCEP)

      (3.6) SISO Implementation

      (3.7) NCP Engagement Strategy

       

      (4) CCAMLR Compliance Evaluation Procedure (CCEP)

      (5) Illegal, unreported and unregulated (IUU) fishing

      (3.8) Proposals for new and revised compliance related CMs

      (6) Fishery Notifications

      (8) Consideration of the Second Performance Review

      (various) Any unresolved agenda items

      (9) Any other business

       

      SCIC Report Adoption

       

       

      SCAF Room

        Sunday

      15 October
      Monday

      16 October
      Tuesday

      17 October
      Wednesday

      18 October
      Thursday

      19 October
      Friday

      20 October
      0900–1030       SCAF SCAF SCAF Report
      1030–1100 Break
      1100–1230       SCAF SCAF SCAF Report
      1230–1400 Lunch
      1400–1530            
      1530–1600 Break
      1600–1730            

       

      Week 2 (23 to 27 October 2023)

      Conference Room (extended), Commission only

        Monday

      23 October
      Tuesday

      24 October
      Wednesday

      25 October
      Thursday

      26 October
      Friday

      27 October
      0900–1030 Commission plenary Commission plenary   Commission plenary Commission Report
      1030–1100

      Break

      1100–1230 Commission plenary Commission plenary   Commission plenary Commission Report
      1230–1400

      Lunch

      1330-1400

            ad hoc CM Drafting Group  
      1400–1530 Commission plenary Commission plenary Commission plenary ad hoc CM Drafting Group Commission Report
      1530–1600

      Break

      1600–1730 Commission plenary Commission plenary   ad hoc CM Drafting Group Commission Report
      1800-1930       Commission plenary  
      Agenda items – Commission

      2.4. Participation of a Member in the CCAMLR Meeting

      3. Objective of the Convention

      4. Management of marine resources

      5. Spatial management

      6. Climate

      7. Implementation and compliance

      8. Observation

      9. Conservation measures
      9. Conservation measures and CM Drafting Group

      10. Administration and Finance

      9. Conservation measures and CM Drafting Group

      6. Climate

      11. Cooperation

      12. Administration

      13. Other business

      14. Report preparation

      14. Report adoption

      14. Report adoption

      15. Close

       

      Events

        Monday

      16 October
      Tuesday

      17 October
      Wednesday

      18 October
      Thursday

      19 October
      Friday

      20 October
      Lunchtime   1230–1330

      The Antarctic Wildlife Research Fund – Presentation

      (Wombat Room, CCAMLR Headquarters)

      1230–1400

      MEASO Launch

      (Sovereign Room, Hobart Function and Conference Centre – 1 Elizabeth Street Pier)

      1315–1345

      Antarctica InSync

      Presentation

      (Conference Room, CCAMLR 

      Headquarters)
       
      Evening 18002000

      CCAMLR Welcome Drinks

      (CCAMLR Headquarters)
      18002000

      ASOC Function

      (Alceme – 6 Victoria Street)
           

       

        Monday

      23 October
      Tuesday

      24 October
      Wednesday

      25 October
      Thursday

      26 October
      Friday

      27 October
      Lunchtime 1245–1400

      ATS Presentation - Heads of Delegation only

      (SCAF Room, CCAMLR Headquarters)
             
      Evening   18302030

      ARK Function

      (Franklin Wharf – Murray Street Pier, 28 Morrison Street)

      1700–1900

      Norwegian Embassy Reception and Sled Unveiling - Heads of Delegation only

      (Tasmanian Museum and Art Gallery – Dunn Pl, Hobart)

        Final drinks at the Duke