SCAF-2023 | Meetings

Standing Committee on Administration and Finance

Location:

Hobart, Australia

Meeting Start Date/Time:

Monday, 1 April 2024

Meeting End Date/Time:

Wednesday, 1 May 2024

Submissions Due

Wednesday, 1 May 2024 - 09:00 Australia/Hobart (Working Paper)

Tuesday, 21 May 2024 - 09:00 Australia/Hobart (Background Paper)

Please note, SCAF-2023 will not be streamed on the Zoom platform.

Detailed information is available in our support forum, which includes the process for submitting papers and revisions.

Meeting Report:

e-scaf-2023-rep_0.pdf (238.38 KB)

Meeting Documents

Documents

Document Number	Title	Agenda Item(s)
CCAMLR-42/03 Rev. 1 More Info	Examination of the audited financial statements for 2021 and 2022 Executive Secretary Abstract: This document presents the audited financial statements for 2021 and 2022 Submitted By: CCAMLR Secretariat (CCAMLR Secretariat) Approved By: Ms Mariana Cordeiro (CCAMLR Secretariat) Request Meeting Document	3
CCAMLR-42/04 More Info	Review of the 2023 Budget, Draft 2024 Budget and Forecast Budget for 2025 Executive Secretary Submitted By: Dr David Agnew (CCAMLR Secretariat) Approved By: Dr David Agnew (CCAMLR Secretariat)	6
CCAMLR-42/05 More Info	Executive Secretary’s Report 2023, including the First Year Implementation Report for the Secretariat’s Strategic Plan (2023-26) Executive Secretary Abstract: This paper reviews Secretariat activities over 2022/23, providing an update on staffing and delivery of the 2023 - 2026 Strategic Plan. Submitted By: Ms Mariana Cordeiro (CCAMLR Secretariat) Approved By: Ms Mariana Cordeiro (CCAMLR Secretariat) Request Meeting Document	4.1
CCAMLR-42/06 Rev. 1 More Info	Performance Review 2 – summary of outcomes CCAMLR Secretariat Submitted By: Ms Catherine Stubberfield (CCAMLR Secretariat) Approved By: Ms Catherine Stubberfield (CCAMLR Secretariat)	7
CCAMLR-42/10 More Info	Activities of the General Capacity Building Fund (GCBF) – 2023 GCBF Panel Submitted By: Dr David Agnew (CCAMLR Secretariat) Approved By: Ms Mariana Cordeiro (CCAMLR Secretariat) Request Meeting Document	5
CCAMLR-42/23 More Info	Recommendations to alleviate the General Fund deficit and ensure broad inclusion of relevant scientific and policy officials Delegation of the United Kingdom Abstract: After several years of budget deficit, alongside increases in demand in activities for the Secretariat combined with a shortfall in notification fees, this paper recommends a number of options for SCAF to consider which should both underpin the return of a balanced or zero-deficit General Fund budget within the next few years, and supports wider engagement in the work of Read More Submitted By: Ms Kylie Bamford (United Kingdom) Approved By: Ms Kylie Bamford (United Kingdom) Request Meeting Document	6
CCAMLR-42/24 Rev. 2 More Info	A draft Code of Conduct for CCAMLR Events Delegations of Australia, the Republic of Korea, France and the United States Abstract: This paper presents a draft proposal for a Code of Conduct for CCAMLR in-person and virtual meetings, workshops, working groups, and events (referred to as CCAMLR events in the Code). The Commission agreed to the development of a CCAMLR Code of Conduct via an e-group led by Australia during the 2022/23 intersessional period, with Read More Submitted By: Ms Sally Carney (Australia) Approved By: Ms Catherine Stubberfield (CCAMLR Secretariat) Request Meeting Document	7
CCAMLR-42/BG/04 More Info	Description of the Budget CCAMLR Secretariat Abstract: This document provides additional information on the General Fund budget and some background to the equity and special funds maintained by the Commission. Submitted By: Ms Mariana Cordeiro (CCAMLR Secretariat) Approved By: Alexandra Seager (CCAMLR Secretariat) Request Meeting Document	6
CCAMLR-42/BG/07 More Info	Update on Data System Improvements CCAMLR Secretariat Submitted By: Ms Catherine Stubberfield (CCAMLR Secretariat) Approved By: Ms Catherine Stubberfield (CCAMLR Secretariat)	7
CCAMLR-42/BG/11 More Info	Website Update CCAMLR Secretariat Submitted By: Ms Catherine Stubberfield (CCAMLR Secretariat) Approved By: Ms Catherine Stubberfield (CCAMLR Secretariat) Request Meeting Document	7
CCAMLR-42/BG/20 More Info	Activities of the Intersessional Correspondence Group on Sustainable Finance in 2023 CCAMLR Secretariat Submitted By: Ms Catherine Stubberfield (CCAMLR Secretariat) Approved By: Ms Catherine Stubberfield (CCAMLR Secretariat) Request Meeting Document	6
SC-CAMLR-42/BG/04 More Info	Cap-DLISA: A pilot approach to capacity building to support the development of integrated stock assessments for CCAMLR data limited toothfish research fisheries Somhlaba, S., T. Okuda and R. Sarralde Abstract: This paper might be taken under agenda item number 8 on other business in WG-FSA Submitted By: Mr Sobahle Somhlaba (South Africa) Approved By: Mr Sobahle Somhlaba (South Africa) Request Meeting Document	5
SC-CAMLR-42/BG/25 More Info	SC-CAMLR Special Fund annual reporting CCAMLR Secretariat Abstract: The Secretariat manages the General Science Capacity Fund, the CEMP Special Fund, and the MPA Special Fund on behalf of the Scientific Committee and reports on the annual expenditures and status of these funds. Submitted By: Dr Steve Parker (CCAMLR Secretariat) Approved By: Mr Todd Dubois (CCAMLR Secretariat) Request Meeting Document	5

Agenda

Preliminary Agenda

Expand All Annotations | Expand All Documents | Collapse All

1 Opening of the meeting

Annotations

The Chair of the Standing Committee on Administration and Finance (SCAF) will welcome delegates from CCAMLR Members.

Documents

2 Organisation of the meeting

Documents

2.1 Agenda

Annotations

This agenda was adopted by the Commission under Item 2 of its agenda.

Documents

3 Annual Financial Statements

Documents

CCAMLR-42/03 Rev. 1

Examination of the audited financial statements for 2021 and 2022
Executive Secretary

3.1 Examination of Audited Financial Statements for 2021 and 2022

Annotations

Consistent with Financial Regulation 11.1, a full audit of the 2021 and 2022 Financial Statements was completed in 2023. The Financial Statements, together with the associated Audit Report, will be reviewed by SCAF and presented for acceptance by the Commission.

Documents

4 Report of the Secretariat

Documents

4.1 Executive Secretary’s Report

Annotations

The Executive Secretary will present his annual report. The report will summarise the implementation of activities and tasks described in the 2023–2026 Strategic Plan undertaken during the 2022/23 intersessional period.
The report will include some recommendations for changes to the Staff Regulations.

Documents

CCAMLR-42/05

Executive Secretary’s Report 2023, including the First Year Implementation Report for the Secretariat’s Strategic Plan (2023-26)
Executive Secretary

5 Capacity Building

Annotations

SCAF will consider reports from the General Capacity Building Fund (GCBF) Panel, the Secretariat’s reports on the activities of the GCBF, and any administrative and financial proposals arising from any of this work. SCAF will also review the activity of the General Science Capacity Fund.

Documents

CCAMLR-42/10	Activities of the General Capacity Building Fund (GCBF) – 2023 GCBF Panel
SC-CAMLR-42/BG/04	Cap-DLISA: A pilot approach to capacity building to support the development of integrated stock assessments for CCAMLR data limited toothfish research fisheries Somhlaba, S., T. Okuda and R. Sarralde
SC-CAMLR-42/BG/25	SC-CAMLR Special Fund annual reporting CCAMLR Secretariat

6 Review of 2023 Budget, 2024 Draft Budget and 2025 Forecast Budget

Documents

CCAMLR-42/04	Review of the 2023 Budget, Draft 2024 Budget and Forecast Budget for 2025 Executive Secretary
CCAMLR-42/23	Recommendations to alleviate the General Fund deficit and ensure broad inclusion of relevant scientific and policy officials Delegation of the United Kingdom
CCAMLR-42/BG/04	Description of the Budget CCAMLR Secretariat
CCAMLR-42/BG/20	Activities of the Intersessional Correspondence Group on Sustainable Finance in 2023 CCAMLR Secretariat

6.1 Review of 2023 Budget

Annotations

The status of the 2023 budget will be presented for review.

Documents

6.2 Draft Budget for 2024

Annotations

A draft budget for 2024 will be presented covering the General Fund, Equity Funds and Special Funds. This will be used to prepare a recommended budget for 2024. The advice to the Commission will reflect SCAF’s discussions on financial and administrative issues, including its consideration of issues discussed by the Intersessional Correspondence Group on Sustainable Financing, and advice from the Scientific Committee and SCIC Chairs.

Documents

6.3 Forecast Budget for 2025

Annotations

The Committee will present a forecast budget for 2025 to the Commission for information purposes only.

Documents

7 Administrative issues

Annotations

SCAF will discuss other administrative issues arising from intersessional work, including the Second Performance Review and CCAMLR meeting arrangements.

Documents

CCAMLR-42/06 Rev. 1	Performance Review 2 – summary of outcomes CCAMLR Secretariat
CCAMLR-42/24 Rev. 2	A draft Code of Conduct for CCAMLR Events Delegations of Australia, the Republic of Korea, France and the United States
CCAMLR-42/BG/07	Update on Data System Improvements CCAMLR Secretariat
CCAMLR-42/BG/11	Website Update CCAMLR Secretariat

8 Other business

Documents

9 Report adoption

Annotations

SCAF will adopt a report that will be provided to the Commission.

Documents

10 Close of the meeting.

Documents

Schedule

Preliminary Schedule (last updated: 27 September 2023)

Week 1 (Sunday 15 October to Friday 20 October 2023)

Conference Room

	Sunday 15 October	Monday 16 October	Tuesday 17 October	Wednesday 18 October	Thursday 19 October	Friday 20 October
0900-0945		Commission Opening	Scientific Committee	Scientific Committee	Scientific Committee	Scientific Committee
1000–1045		Heads of Delegation
1045-1100	Break
1100–1230		Commission	Scientific Committee	Scientific Committee	Scientific Committee	Scientific Committee
1230–1400	Lunch
1330-1400			Heads of Delegation	Heads of Delegation
1400–1530		Scientific Committee	Scientific Committee	Scientific Committee	Scientific Committee	Scientific Committee
1530–1600	Break
1600–1730		Scientific Committee	Scientific Committee	Scientific Committee	Scientific Committee	Scientific Committee
Agenda topics – Scientific Committee		1 Opening of the meeting 2.1 Harvested species: Krill resources	2.2 Harvested species – fish 3. Non-target catch and ecosystem impacts 4. Spatial management	4 Spatial management of impacts on the Antarctic ecosystem 6 Illegal, unreported and unregulated (IUU) fishing in the Convention Area 9 Scientific Committee activities 10 Secretariat supported activities 11 Budget for 2023/24 12 Advice to SCIC and SCAF 8 Cooperation with other organisations 5 Climate change	7 CCAMLR Scheme of International Scientific Observation 13 Election of Scientific Committee Chair 14 Other business	15 Adoption of report of the Forty-second Meeting 16 Close of meeting
Agenda topics – Commission		1. Opening 2. Organisation

Wombat Room (SCIC: Mon - Fri)

	Sunday 15 October	Monday 16 October	Tuesday 17 October	Wednesday 18 October	Thursday 19 October	Friday 20 October
0900–1030			HOD meeting 0900 - 1000 SCIC resumes after HOD (3.8) Proposals for new and revised compliance related CMs	SCIC Related CM Drafting	0930: SCIC Related CM Drafting	SCIC Report Adoption
1030–1100	Break
1100–1230			(3.2) Vessel inspection (3.3) VMS (5) Illegal, unreported and unregulated (IUU) fishing	Open - CDS Review Fund Panel meet	Open	SCIC Report Adoption
1230–1400	Lunch
1400–1530		(1) Opening of the meeting (2) Organisation of Meeting (3) Review of Compliance and implementation-related measures and systems (3.1) CDS (incl. CDS Fund review panel) (3.8) Proposals for new and revised compliance related CMs	(5) Illegal, unreported and unregulated (IUU) fishing (4) CCAMLR Compliance Evaluation Procedure (CCEP)	(3.8) Report out/action needed from SCIC CM Drafting Group (3.1) Report from CDS Review Panel (7) Advice from the Scientific Committee (3) Review of Compliance and implementation-related measures and systems (any remaining items) (3.4) Promotion of Compliance in CCAMLR (3.5) Transhipment	(3.8) Report out/action needed from SCIC CM Drafting Group and discussion of remaining proposals under agenda item 3.8 (various) Any unresolved agenda items	SCIC Report Adoption
1530–1600	Break
1600–1730	1700 Commission Heads of Delegation followed by (1730) Scientific Committee Representatives	(3.8) Proposals for new and revised compliance related CMs (continued)	(4) CCAMLR Compliance Evaluation Procedure (CCEP) (3.6) SISO Implementation (3.7) NCP Engagement Strategy	(4) CCAMLR Compliance Evaluation Procedure (CCEP) (5) Illegal, unreported and unregulated (IUU) fishing (3.8) Proposals for new and revised compliance related CMs (6) Fishery Notifications (8) Consideration of the Second Performance Review	(various) Any unresolved agenda items (9) Any other business	SCIC Report Adoption

SCAF Room

	Sunday 15 October	Wednesday 18 October	Thursday 19 October	Friday 20 October
0900–1030		SCAF	SCAF	SCAF Report
1030–1100	Break
1100–1230		SCAF	SCAF	SCAF Report
1230–1400	Lunch
1400–1530
1530–1600	Break
1600–1730

Week 2 (23 to 27 October 2023)

Conference Room (extended), Commission only

	Monday 23 October	Tuesday 24 October	Wednesday 25 October	Thursday 26 October	Friday 27 October
0900–1030	Commission plenary	Commission plenary		Commission plenary	Commission Report
1030–1100	Break
1100–1230	Commission plenary	Commission plenary		Commission plenary	Commission Report
1230–1400	Lunch
1330-1400				ad hoc CM Drafting Group
1400–1530	Commission plenary	Commission plenary	Commission plenary	ad hoc CM Drafting Group	Commission Report
1530–1600	Break
1600–1730	Commission plenary	Commission plenary		ad hoc CM Drafting Group	Commission Report
1800-1930				Commission plenary
Agenda items – Commission	2.4. Participation of a Member in the CCAMLR Meeting 3. Objective of the Convention 4. Management of marine resources 5. Spatial management	6. Climate 7. Implementation and compliance 8. Observation 9. Conservation measures	9. Conservation measures and CM Drafting Group 10. Administration and Finance	9. Conservation measures and CM Drafting Group 6. Climate 11. Cooperation 12. Administration 13. Other business 14. Report preparation 14. Report adoption	14. Report adoption 15. Close

Events

	Monday 16 October	Tuesday 17 October	Wednesday 18 October	Thursday 19 October	Friday 20 October
Lunchtime		1230–1330 The Antarctic Wildlife Research Fund – Presentation (Wombat Room, CCAMLR Headquarters)	1230–1400 MEASO Launch (Sovereign Room, Hobart Function and Conference Centre – 1 Elizabeth Street Pier)	1315–1345 Antarctica InSync Presentation (Conference Room, CCAMLR Headquarters)
Evening	1800–2000 CCAMLR Welcome Drinks (CCAMLR Headquarters)	1800–2000 ASOC Function (Alceme – 6 Victoria Street)

	Monday 23 October	Tuesday 24 October	Wednesday 25 October	Thursday 26 October	Friday 27 October
Lunchtime	1245–1400 ATS Presentation - Heads of Delegation only (SCAF Room, CCAMLR Headquarters)
Evening		1830–2030 ARK Function (Franklin Wharf – Murray Street Pier, 28 Morrison Street)	1700–1900 Norwegian Embassy Reception and Sled Unveiling - Heads of Delegation only (Tasmanian Museum and Art Gallery – Dunn Pl, Hobart)		Final drinks at the Duke